Vikunja · Project management
Self-hosting Vikunja for 25 people: the cost
At 25 users, Vikunja needs 0.7 GB of memory and 7.5 GB of disk. That fits the Basic at Kamatera for $4.00 a month. Add backups and the time it takes to look after and the real figure is $42.30 a month.
- Server
- $4.00Basic, 1 vCPU
- Backups
- $0.80provider snapshots
- Your time
- $37.500.5 h a month at $75
- All in
- $42.30per month
- First-time setup
- $150about 2 hours, once
How 0.7 GB was arrived at
0.5 GB covers the stack at rest, every container the project ships included. 25 users at 3 MB each adds 0.1 GB, giving 0.6 GB. Adding 25% headroom so the machine is not run at its ceiling gives 0.7 GB, and the smallest plan at or above that is the Basic with 1 GB.
Disk works the same way: 5 GB to begin with, plus 0.1 GB per user, so 7.5 GB against the 20 GB the plan includes.
A single Go binary with SQLite, PostgreSQL or MySQL. Kanban, list and Gantt views without the operational weight of Plane.
Over three years
| Period | Server and backups | Your time | Total |
|---|---|---|---|
| Setup, once | — | $150 | $150 |
| Per month | $4.80 | $37.50 | $42.30 |
| First year | $57.60 | $600 | $658 |
| 36 months | $173 | $1,500 | $1,673 |
If you do not price your own time, the 36-month figure is $173 instead. Both numbers are real; which one applies depends on whether the hours would otherwise have been billable.
What you would be paying instead at this size
| Commercial product | Tier | Per month | Difference | |
|---|---|---|---|---|
| monday.com | Standard | $348 | $305 | breakdown |
| Asana | Starter | $337 | $295 | breakdown |
| Trello | Standard | $150 | $108 | breakdown |
A positive difference means self-hosting is cheaper at this size, with your time already counted.
Where to put Vikunja
0.7 GB of memory and 7.5 GB of disk is what this needs at 25 people. The cheapest plan that fits, among the providers whose prices we have read ourselves, is the Basic at Kamatera for $4.00 a month.
We are not claiming this is the cheapest server on the internet. It is the cheapest one we can honestly quote. Hetzner Cloud, Vultr and PikaPods publish prices we could not read programmatically, and Hetzner in particular is usually cheaper per gigabyte of memory than anything quoted above. Price them yourself before you commit.
The Kamatera link above is an affiliate link: if you open a paying account through it, Kamatera pays us a one-time commission of $75 (in most countries). That never changes the computed costs, which server is chosen, or the conclusion of this page. The sizing model and every price source are published in full.
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